Commercial Controller/Scheduling Officer: Closing 7th December 2018

Updated: Nov 29, 2018

Job Purpose

To schedule advertising recruited and generated by sales sources, assist with media schedules/booking of campaigns and to monitor pricing and discount.

Minimum Qualifications, Education & Experience

  • Grade 12

  • 3 Years experience in administrative or financial environment

  • Working knowledge of MS Word, MS Excel and internet messaging.

  • Ability to work in a team and to liaise with both internal and external clients

Skills & Competencies

  • Knowledge of OATV’s pricing structures, programme content and basic understanding of media usage in Namibia

  • The ability to communicate in an efficient and client-friendly manner with both internal and external clients

  • The ability to communicate via E-Mail with clients in a professional manner

  • Accuracy in scheduling advertising according to client instructions

  • Organised with the ability to attend to detail

  • Computer literate to enable processing of advertising on applicable software

Key Performance Areas

  • Scheduling of advertising according to client instructions by making use of applicable software

  • Monitoring of pricing and correcting where necessary

  • Liaise with both internal and external clients confirming execution of media plans

  • Providing both internal and external clients with advice in terms of advertising placement

  • Monitor advertising to ensure ethics compliance

  • Receiving and channeling of advertising material for broadcast

  • Ensure that material is received on time and provided to FCC on time for broadcast

  • Filing of sales agreements generated by Sales Executives

  • Communicating of booking schedules to management, sales staff and clients.

  • Compiling of reports on advertising booked, broadcast and to be invoiced

  • Reporting of advertising not broadcast to clients and corrective action to ensure client satisfaction.

Duties & Responsibilities

  • Receive bookings and schedule advertising

  • Confirm above with clients

  • Check advertising rates and allowable discount

  • File for future reference

  • Book advertising on computer system

  • Receive material on time

  • Provide FCC with material

  • Monitor broadcasting and reschedule if necessary

  • Liaise continuously with clients by E-Mail

  • Forward Confirmed Booking Confirmations to Finance for billing

  • Study content schedules and advise clients on placement when required

  • Extract data from booking system and provide weekly and monthly advertising/sales reports

  • Receive, process and where necessary refer client inquiries/complaints to the responsible staff.


A job description captures the key points of a job and is therefore never exhaustive of requirements of an incumbent. Any incumbent is still required to execute other activities not specified above as instructed by the superior/s and in line with company culture, processes, procedures and policies.

Send your cv to by close of business on 7th December 2018

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